Organisation & Application of your stay abroad
Here you will find all the important information and necessary steps for applying for a place at an HSBA partner university or also as a free mover or for a Summer/Winter School. The International Office will be happy to answer any questions you or your company may have.
It is important to discuss and plan a stay abroad with the company at an early stage. One-semester stays abroad usually last 4.5 to 5.5 months and are thus longer than the theory phase at HSBA. The overlap in the practical phase can be covered, for example, by taking holiday, leave of absence or a mix of both. After successful agreement, the company must sign off the OK on the student’s application form. The final decision as to whether a stay abroad is granted is up to the company.
At the time of application to HSBA, the information for the coming academic year has usually not yet been determined or published by the partner universities. However, the future dates usually differ only insignificantly from the current semester dates.
To spend a semester abroad at a partner university, an application is first made to HSBA - the annual application deadline is 15.03 and applies to the entire following academic year (winter and summer semester).
Language skills should be at level B2 of the respective language of instruction. English language skills do not have to be proven separately, as proficiency of at least B2 has been proven with the start of studies at the HSBA.
Places that remain vacant are advertised regularly, so that a semester abroad is also possible if you are interested later.
The application as a Free Mover or for a Summer/Winter School is made directly by you at the foreign university within their deadlines. At HSBA, all you need to do is submit (by email) the "Study Abroad Application Form", which you find in the MS Teams Channel International Office, completed and signed. We recommend that you have the creditability of courses from abroad checked before tuition or participation fees are due abroad. For crediting, see step 3 "Credit Transfer of Foreign Study Achievements”.
Credits gained abroad can be credited to HSBA studies after a prior application, provided that the modules of the host university and HSBA are comparable. The application form is available in the Teams channel International Office. The application should be submitted approx. six months before the start of the stay abroad or at the latest as soon as the course offer abroad has been published. Please note the required documents mentioned in the form; it is sent to the International Office (Anna Beek).
In principle, courses can be recognised if there are no significant differences regarding the competences to be acquired (learning outcomes); this must be proven by the module descriptions of the foreign university. In the Teams channel International Office there is an Excel file with courses that have already been checked for creditability, which gives a first impression; please note: this table is by no means a complete overview of the possibilities.
Important: Each student must submit a separate application for credit transfer, even for combinations that have already been checked.
The number of credits earned abroad for a course should correspond to the respective HSBA credit points; the examination board will decide on deviations of up to 50% after comparing the course contents.
For universities that do not work with ECTS (European Credit Transfer System), the local credits are converted accordingly. For this, the workload per foreign credit must be known. One ECTS at HSBA is based on a workload of 25 hours.
After the official allocation of study places, the International Office invites all prospective outgoing students to an information meeting on course selection and credit transfer.
After your official acceptance of the study place, we nominate you at our partner university. After that, the university contacts you, sends detailed information on the next steps and you usually have to register online and/or send/upload certain documents within a certain deadline.
All required ERASMUS+ documents will be available for download in the Teams channel International Office at the appropriate time.
You can obtain an official Transcript of Records from HSBA’s Examination Management (email@example.com). Please state that you need it for a stay abroad in English.
The International Office will be happy to issue confirmation of your English language skills after your place has been allocated.
Sufficient insurance cover is obligatory for a stay abroad - whether for a semester or a shorter stay!
In addition to your existing health insurance, you should also take out adequate foreign health insurance. Even the existing EHIC (European Health Insurance Card) does not cover all services in other European countries, and it is advisable to take out additional insurance. Please consult with your current health insurance provider in good time.
Please clarify directly with the respective insurer whether your liability and accident insurance for a stay abroad apply or need to be extended.
For students within the ERASMUS+ programme, another EU or DAAD funding, there is also the option of DAAD group insurance, which combines health, accident, and personal liability insurance.
For some countries it is necessary to apply for a visa - also depending on the length of stay. Please enquire about the regulations of the destination country in good time. In most cases, the host university will assist you with the visa application or the required documents. The process often takes several weeks, and various medical examinations and certificates may have to be submitted. Therefore, do not wait too long to take this step.
Please note: If your company has a branch office in the region/city of the host university: Please note that you are usually not allowed to work with a student visa.
Arrived on site and a chosen course is not taking place after all? If you need to change your course choice at short notice, please inform the HSBA International Office as soon as possible by sending another application for credit by email or by informing them about the change of course if you have already had the new combination checked for credit transfer. ERASMUS+ students need to change the Learning Agreement under "During the Mobility" up to four weeks after the start of the mobility.
Grade conversion: As soon as the Transcript of Records with your grades has been received by the International Office, the grades will be converted as follows. The converted grades will be added to your degree as soon as possible so that they are visible in your overall grading.
ERASMUS+ students please submit the documents listed on the checklist no later than four weeks after the end of the semester abroad.
PROMOS scholarship holders please submit the detailed experience report by four weeks after the end of the stay abroad.
Finally, we would be happy if you would share your experiences with your fellow students in many ways: Create a podcast, a takeover on Instagram or be part of an International Evening. The International Committee is also always happy to have support!