Staff mobility


ERASMUS+ Staff Exchange

HSBA supports international exchange for all status groups. Thus, HSBA employees can also go abroad for various activities in Europe within the framework of ERASMUS+. 

Participation in an organised Staff Week, an individually designed job shadowing or an English language course abroad are possible. 

Advantages and Prerequisites

The main advantages 

  • Exchange of expertise and new perspectives 
  • Enhances of participant’s (language) competences 
  • Strengthening of intercultural competence 
  • Broadens and deepens networks 
  • Promotion of cooperation between universities and companies 
  • Credit towards working hours  

The main prerequisites  

  • Permanent employment at the HSBA 
  • Head agrees, substitution is organised 
  • The visit is related to the work at HSBA 
  • Preparation of a programme with partner university/institution prior to the stay 


  • Willingness to provide information about HSBA on site on a small scale 
  • After returning, report on the experience at the staff meeting or information event on stays abroad. 


Possible Institutions

The exchange can best take place in the respective departments of the universities:

  • ERASMUS+ partner universities: Budget or Finance Department, International Office, Student Organisation, Libraries, Service Office, Public Relations, and others.
  • European universities which are not yet partner universities of HSBA 
  • Other institutions upon consultation with your International Office

Target groups

University staff from a wide variety of areas such as:

  • International Office
  • Programme Management
  • Examination Management
  • Public Relations
  • Executive Education
  • Technology & Transfer
  • General and technical Administration
  • Finance
  • Library


The HSBA has limited ERASMUS+ funds from the EU available each year, which means that not all employees may be able to realise an exchange in one year. 

To be able to distribute the funds efficiently and fairly, a call for applications is made once a year in the summer by the International Office for the following academic year. 

If the number of applications exceeds the quota, there will be a selection process. The criteria are: Motivation, linguistic competence as well as the work plan and whether an exchange has already taken place in previous years. 

In the event of a rejection, a stay abroad can still be made possible by means of a waiting list and, if granted, additional financial support from the EU throughout the year. 

Important: The realisation of the exchange depends on the capacities at the respective partner universities/institutions and can therefore not be guaranteed by HSBA. 


The organisation depends on the activity type. Roughly this means: 

You can think of individual job shadowing as a mini-internship. You want to know how your counterpart at another university works or how certain processes function there? Then take a look at our ERASMUS+ partner universities and choose 2-3. Do you have contacts? Great, then it is best to ask yourself whether job shadowing for 2-3 days is possible there. Otherwise, we at the International Office will gladly take care of the first contact request. 

Staff Weeks are usually one-week exchange programmes with a specific thematic focus for certain target groups. Usually about 30 staff members from different universities meet for these programmes. If you are interested, the International Office will be happy to forward offers from partner universities. Here you can also browse beyond the HSBA partner network. Intercultural training is also possible within this framework. Possible providers are ShipConELTE Budapest and DOREA Educational Institute

In theory, the whole of Europe is open to you for an English language course. Look for a language school that suits you, some offer courses with special professional vocabulary. Good to know: HSBA will pay up to 500 euros of the course fees! Possible providers are in IrlandBarcelonaMalta and York, UK (for the UK we must wait for the Brexit developments). 


The most important steps and facts:

  • Consultation with your head and the International Office at the HSBA. 
  • Establish contact with (potential) partner university/institution 
  • Arrange dates and prepare a work plan with the partner university/institution 
  • Ensure adequate insurance cover (e.g. liability & travel health insurance) 
  • Submit relevant ERASMUS+ documents before and after the exchange 

Subsidies for travel costs and expenses through ERASMUS+ funding

The sending university (HSBA) covers part of the costs incurred: Grants will be paid in the form of an Erasmus+ travel lump sum for the travel expenses as well as daily lump sum for days of stay. 

Fees for staff weeks and language courses can be financed by up to 500 euros per mobility. 

If you have any further questions about ERASMUS+ Staff Mobility, please contact the International Office at HSBA. 

Per diem rates will be paid in accordance with the corresponding provisions by the Federal Ministry of Finance. You can find the per diem and overnight rates for abroad here.

Questions?Anna Beek HSBA
Anna Beek HSBA

Anna Beek

Operational Director Research & International Office
+49 40 822160-956

Contact Box: Callback

All times are specified in CET

Contact Box: Message