International Office @ HSBA Staff mobility


At a glance

To further expand the international gearing of universities, the ERASMUS+ programme facilitates further training and continuing education measures for university staff at European universities and in companies and institutes abroad.

In the following you can inform yourself about the advantages and requirements for participating in a staff week, an individual job shadowing or an English language course abroad.

Prerequisites and advantages

The main advantages

  • Stay is based on a pre-prepared mobility plan and language course schedule
  • Exchange of expertise and new perspectives
  • Enhances the participant’s own (language) skills
  • Strengthens the intercultural competence
  • Broadens and deepens networks
  • Promotes cooperation between universities and companies

The main prerequisites

  • ERASMUS+ agreement with the target university provides for staff mobility for the corresponding department
  • Participant is employed at HSBA
  • The visit is broadly related to ERASMUS+
  • The stay must last for at least one week (= five working days) and no more than six weeks. In certain circumstances, it may be possible to provide funding for stays of less than one week.


Possible institutions

  • Partner universities: Accounting and Controlling department, International Office, Student Offices, Library, Communication Office...
  • European universities which are not yet partner universities of HSBA
  • Other institutions upon consultation with your International Office


Target groups

University staff from a wide variety of areas such as:

  • International Office
  • Programme Management
  • Examination Management
  • Public Relations
  • Executive Education
  • Technology & Transfer
  • General and technical Administration
  • Finance
  • Library


In order to facilitate an efficient and fair distribution of funding, HSBA’s International Office requests all staff to register their interest in an ERASMUS+ staff exchange for the coming year once a year (around September). The limited availability of funding unfortunately means that not all staff will be able to take part in an exchange using this programme. We will apply for additional funding around March/April of the current academic year, but cannot guarantee this funding. Preferential treatment is generally granted to those staff who did not take part in an exchange in the previous academic year.

If the number of applications exceeds the quota, there will be a selection process. The criteria are: motivation, language skills and the work plan.

Organisation of the exchange

Based on discussions with HSBA, one option is for you to get in touch directly with the partner university and speak about the possibility of an exchange in your desired area. This is a good option if you already have contacts there. Alternatively, HSBA’s International Office can assist you in the search for a suitable university. To help your planning, you can familiarise yourself with the profiles of the different partnerships in the download box on the right side of this page. You are responsible for agreeing on the content of the work and for preparing and organising travel.

As soon as the exchange has been agreed between HSBA and the partner university, we will transfer the lump sum to you for your stay and ask you to submit some documentation. You can get a useful checklist in the International Office that covers all formalities.

The most important steps and facts:

  • Communicate with your department head and HSBA’s International Office
  • Make contact with the (potential) partner university
  • Agree on dates and prepare a work plan in cooperation with the Partner university
  • Ensure adequate insurance (e.g. personal liability insurance and health insurance)
  • Submit relevant ERASMUS documents before and after the exchange

If possible, carry out the stay prior to 1 February of the year (ERASMUS interim Report).

Subsidies for travel costs and expenses through ERASMUS+ funding

The home university (HSBA) will bear parts of the costs: Subsidies can be granted for travel costs, accommodation costs and additional subsistence costs.
HSBA will bear the following costs:

ERASMUS+ lump sum
Based on the allocation of funding, HSBA awards an ERASMUS+ lump sum. The International Office will be happy to provide you with specific details. 

Fees for Staff Weeks or English language courses can be financed by ERASMUS+ with max. 500 Euros per mobility.

Per diem rates will be paid in accordance with the corresponding provisions by the Federal Ministry of Finance. You can find the per diem and overnight rates for abroad here.