At a glance
To further expand the international gearing of universities, the ERASMUS programme facilitates further training and continuing education measures for university staff at European universities and in companies and institutes abroad.In addition to the ERASMUS programme, theoretically there is an option to take part in a further training and continuing education programme at one of our partner universities outside of Europe. You can find a list of the existing partnerships and the university profiles under point 5. Because the agreements with the partner universities generally do not provide for this, it is necessary to discuss your case individually with our partners. Please discuss your plans and the possibility of funding with HSBA’s International Office.
1. Prerequisites and advantages
The main prerequisites
- ERASMUS agreement with the target university provides for staff mobility for the corresponding department
- Participant is employed at HSBA
- The visit is broadly related to ERASMUS
- The stay must last for at least one week (= five working days) and no more than six weeks. In certain circumstances, it may be possible to provide funding for stays of less than one week.
The main advantages
- Stay is based on a pre-prepared teaching programme
- Exchange of expertise and new perspectives
- Enhances the participant’s own skills
- Broadens and deepens networks
- Promotes cooperation between universities and companies
2. Training methods
- Visiting student
- Attending courses
- Workshops, conferences
3. Target group
University staff from a wide variety of areas such as:
- International Office
- Student service
- Public relations
- Further training
- Technology & transfer
- General and technical administration
In order to facilitate an efficient and fair distribution of funding, HSBA’s International Office requests all staff to register their interest in an ERASMUS staff exchange for the coming year once a year (around November). The limited availability of funding unfortunately means that not all staff will be able to take part in an exchange using this programme. We will apply for additional funding around March/April of the current academic year, but cannot guarantee this funding. Preferential treatment is generally granted to those staff who did not take part in an exchange in the previous academic year.
If the number of applications exceeds the quota, there will be a selection process. The criteria are: motivation, language skills and the work plan.
5. Organisation of the exchange
Based on discussions with HSBA, one option is for you to get in touch directly with the partner university and speak about the possibility of an exchange in your desired area. This is a good option if you already have contacts there. Alternatively, HSBA’s International Office can assist you in the search for a suitable university. To help your planning, you can familiarise yourself with the profiles of the different partnerships in the download box on the right side of this page. You are responsible for agreeing on the content of the work and for preparing and organising travel.
As soon as the exchange has been agreed between HSBA and the partner university, we will transfer the lump sum to you for your stay and ask you to submit some documentation. You can get a useful checklist in the International Office that covers all formalities.
The most important steps and facts:
- Communicate with your department head and HSBA’s International Office
- Make contact with the (potential) partner university
- Agree on dates and
- Prepare a work plan in cooperation with the partner university
- Ensure adequate insurance (e.g. personal liability insurance and health insurance)
- Submit relevant ERASMUS documents before and after the exchange
- If possible, carry out the stay prior to 1 February of the year (ERASMUS interim report)
6. Subsidies for travel costs and expenses through ERASMUS funding
The home university (HSBA) will bear the costs. Subsidies can be granted for travel costs, accommodation costs and additional subsistence costs.
HSBA will bear the following costs:
a) ERASMUS lump sum
Based on the allocation of funding, HSBA awards an ERASMUS lump sum. The International Office will be happy to provide you with specific details. In addition to this lump sum, it is possible to apply informally for additional expenses in justifiable individual cases if sufficient funding is available.
b) Per diem rate
Per diem rates will be paid in accordance with the corresponding provisions by the Federal Ministry of Finance. You can find the per diem and overnight rates for abroad here.
There is no entitlement to any fee.