Step 1: Agreement with the companyMore information
Before you start preparing to take part in a Summer School or an exchange programme at a partner university, you have to get a declaration of consent from your company (study-abroad application form; can be accessed in the Download section of E-Services). It is solely up to your company to decide whether or not the application will be granted. Speak to your student support officer and explain the advantages and your own personal motivation for wanting to study abroad. It is customary for students to use part or all of their annual vacation for the study-abroad period.
Please note that the dates for the upcoming academic years of the universities have not yet been set or published at the time of reaching an agreement with your company – and in some cases at the time of applying at HSBA. However, the dates generally only deviate minimally from the current semester dates. Therefore, please use the dates for the current academic year and communicate this to your company accordingly.
Step 2: Applying at HSBAMore information
Please find all information on your application under "How to apply".
Summer School and Free Movers
Summer School and Free Movers applications are made directly to the host university. At HSBA, you therefore only have to submit the completed “Studienaufenthalt im Ausland” (study-abroad) application form mentioned in step 1. It is best to submit the application together with the application listed in step 3 for recognition of grades obtained abroad. We recommend that you submit these applications approximately six months before your study abroad commences.
Step 3: Recognition of grades obtained abroadMore information
In order for us to check whether the grades you obtain at your university of choice can be credited to your HSBA degree, you need to fill in an application for recognition of grades not obtained at HSBA (“Antrag von nicht an der HSBA erbrachten Studienleistungen”) and submit this to the International Office in good time (we recommend approximately six months beforehand) together with the module descriptions of your chosen courses. We will check your application and get back to you as soon as possible. Read the following main conditions on the recognition of grades obtained abroad:
- Equivalent workload (credit points)
The number of credits obtained abroad should correspond to the respective HSBA credit points. Pro rata recognition of credit points is possible; see the examples below. Please note that universities outside of Europe do not use the ECTS system and the credit points obtained therefore have to be converted into ECTS.
For example, a conversion factor of 1/2 is used to convert US credit points provided that the study programme is based on a workload of 15 credit points per semester.
To convert other credit point systems, please find out the workload per foreign credit point and the credit points per semester that the university awards, and include these in your application. The basis for the calculation is the workload for a credit point obtained at HSBA (25 hours of work).
- Equivalent competencies
In principle, all subjects can be recognised provided they are not significantly different in terms of the competencies to be acquired; this has to be substantiated by means of module descriptions from the foreign university.
- You may obtain up to 30 ECTS per semester. For a semester abroad, a minimum of 25 ECTS is required (does not apply to Summer School programmes).
- In principle, courses from the semesters before or after your semester abroad can also be credited. You will find all courses of your study programme in the download section under"E-Services" ("regulations").
- Please note: Subsequent crediting without prior approval is not possible.
Examples of crediting (subject to change):
Step 4: Applying to university abroadMore information
After you have been selected by HSBA for your chosen university and you have officially accepted your study place, we will nominate you to the partner university. The partner university will then inform you of all further steps in the application process (generally also for accommodation).
Summer School applications are made directly to the host university. If you want to be sure that your grades will be recognised at HSBA, do not apply to the host university until you have received a positive response from us to your application. Applications generally have to be accompanied by confirmation of sufficient skills in English (usually confirmation from the home university is sufficient) and in some cases confirmation that grades will be recognised. You can obtain both of these from HSBA's International Office.
As a free mover, you apply directly to your chosen university.
Step 5: Insurance and visaMore information
It is important that you check your insurance cover for your stay abroad. This relates in particular to health, third-party liability, accident and disability insurance. Before your study-abroad period, you should check to what extent your insurance covers you while you are abroad. For example, in most cases it is worth getting private health insurance because special and unusual services, such as repatriation in the event of illness or injury for example, are generally only covered by additional insurance. Consequently you should obtain the relevant information from your existing health insurer before you commence your journey.
Sufficient health insurance cover is necessary in order to be admitted to the partner university. Each student is responsible for organising his/her own health insurance. If you have statutory health insurance, the insurance cover provided by your health insurance generally also extends to the rest of Europe for the duration of your studies. Your European Health Insurance Card (EHIC) number is generally sufficient proof of cover. Please make sure to clarify this with your health insurer. If your insurance cover does not cover your destination country, you will need to take out private additional insurance (e.g. international health insurance from HanseMerkur, Allianz).
If you have private health insurance, you should clarify how long the insurance cover is valid for periods spent abroad, as most insurance policies have a three-month limit. Students with private health insurance must also obtain confirmation from their insurance providers that they are covered in the rest of Europe. Ideally this confirmation should be provided in the language of the destination country. Please find potential private insurances in the download box on the right side of this page.
A visa application is required for some countries. Please find out in good time about the rules for your destination country. If you are planning a one-semester exchange with the University of Dubai, please contact HSBA’s International Office.
Step 6: During your stayMore information
What happens if you have already moved abroad and the course you selected is not taking place after all? If changes are made at short notice abroad, please discuss these as soon as possible with HSBA’s International Office. Use the HSBA form “Amendments to the Learning Agreement” as well as the ERASMUS amendment form for this purpose, which are also available in the Downloads area.
Participants in the ERASMUS programme also need to submit the form “Abänderungen des vorgeschlagenen Studienprogramms” (Changes to the proposed study programme).
Step 7: After your stay abroadMore information
Do you want to have the grades obtained abroad credited to your HSBA study programme? If so, please provide us with your transcript of records, including an explanation of the grades at your host university, after your return. In addition, please state your request for recognition in writing (an e-mail is sufficient).
A grade obtained abroad is converted using a special HSBA conversion formula based on the “modified Bavarian formula”.
Participants in the ERASMUS programme must submit the following additional documents to HSBA within two weeks of their return:
- Confirmation of stay
- Transcript of records from the partner university (copy)
- ERASMUS student report DAAD
- Individual student report
You can find all of the forms as well as a guide for writing your individual report on the experience at “Downloads for students” in the E-Service part of the HSBA website.
If the documents are not submitted on time and/or in full, HSBA reserves the right to recall the ERASMUS part scholarship already paid out and not to pay out the second instalment.
Last but not least, we would be delighted if you shared your experiences with your fellow students in a variety of different ways. Create a podcast, talk about your stay abroad on facebook or present your experiences at one of our regular information events. The international committee is also always glad to welcome new members!